Admin

Managing Attendance as a School Admin

As an admin you can view, edit, and override attendance records for any child in your school — here's how.

As a school admin you have full attendance access across every class. Teachers can only see and mark attendance for the classes they’re assigned to — you can see everything, correct errors, and step in when a teacher is absent.

Viewing today’s attendance

  1. Open Admin Dashboard → Attendance
  2. Select a class from the list
  3. See every child in that class with their current attendance status: Present, Absent, Late, Sick, Vacation, or Excused

The view defaults to today’s date.

Overriding a child’s attendance record

Teachers sometimes make errors — a child marked absent who actually arrived late, or marked present when they left early. As admin you can correct any record.

  1. Navigate to the class attendance view for the relevant date
  2. Click the child’s name
  3. Change the attendance status
  4. Save

The record is updated immediately. The change is visible to the teacher and, where applicable, to the child’s guardians.

Marking attendance yourself

If a teacher is absent and no substitute has been assigned, you can mark attendance directly.

The flow is identical to the teacher experience:

  1. Admin Dashboard → [Class] → Attendance → [Date]
  2. Mark each child: Present, Absent, Late, Sick, Vacation, or Excused
  3. Save

Viewing past attendance

Navigate to any previous date using the attendance calendar. There is no lock-out period — you can correct records from any past date.

Parent leave requests

When a parent submits a leave request through the app, the child is automatically marked Excused for the requested dates. You’ll see:

  • The excused status in the daily attendance view
  • The parent’s note attached to the record

You do not need to manually process the leave — the status updates automatically. You can override the status if needed.

Monthly attendance view

To see a full month of attendance for a child:

  1. Open the child’s profile
  2. Go to Attendance
  3. Select the month

The monthly grid shows each calendar day with its status: Present, Absent, Late, Sick, Vacation, or Excused. This view is useful for identifying patterns or preparing for parent meetings.

Exporting attendance

Open Admin Dashboard → Reports for:

  • Attendance Grid — a class-wise matrix of children against dates, exportable as PDF or CSV
  • Child Monthly Report — one child’s attendance and daily reports for a date range, in a single branded document

Both are useful for parent meetings and for your own records. See Downloading Attendance & Fee Reports for the full walkthrough, including the optional setting that lets a parent pull their own child’s attendance report.

Correct any wrong records before you export — a generated document is a snapshot of the data at that moment, not a live view.